At board meetings, top leaders gather to discuss and debate strategic issues facing their organizations. The results of these discussions determine organizational direction and impact everything from investor confidence to public perception. It is important that board directors maximize the efficiency and effectiveness during their meetings. This article gives suggestions on how to conduct board meetings in a way that encourages productive and enjoyable discussions.

Begin by welcoming and introducing board members to one another, especially when participants are new to the group. This sets the stage for a productive board meeting, helps establish proper manners for boardroom meetings, and encourages participation.

The meeting should begin and end in a timely manner, as it is a sign of respect for other directors and deters tardiness. This is particularly crucial when meeting via video in which managing time can be challenging.

Don’t waste time on mundane or routine issues like committee reports and voting. Limit these tasks to 25 percent of your meeting time and make the most of the time discussing strategies and other important topics.

Be clear about the decisions that will be taken at the meeting (consensus voting or another method). This will ensure that all board members understand the process of decision-making and are able to be part of meaningful discussions.

Get feedback from board members about their satisfaction with the manner in which your organization conducts board meetings. This can be done via informal discussions or by handing out surveys and polling tools. For instance, if the board’s structure and content encourage robust discussion. Or you could ask them to rate meeting qualities by a scale of.

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