Board software can be used to hold online meetings. This allows for more efficient meeting processes as well as better engagement with the board and better organization of paperwork. Utilizing specialized tools is essential to the success of any meeting whether it takes place in person or via video conferencing. However, implementing these software isn’t always easy and requires training and adjustments to the existing processes of the business.

The most effective software for managing board meetings provides a single, seamless solution for the entire meeting process. It will assist administrators in creating an agenda, and then distribute all necessary documents to the members prior to time. It also enables them to distribute the materials and record meetings through its integrated audio/video conferencing tool. It is also able to generate meeting minutes automatically after the meeting. In addition, it can store and secure all board materials in a central place that is easy to access.

Software that reduces distractions is a different feature. It can, for example, allow attendees to muffle their microphones if they are not speaking. It should also establish a conversation procedures, such as the procedure for raising hands to ask a question, or to request permission to speak. It is important to communicate these rules clear for members prior to the meeting to avoid any confusion or discontent.

The software must be accessible on all devices, so that users have easy access to it. The best portals come with versions that are optimised for tablet, desktop, and mobile devices. This helps the software achieve its goal of increasing attendance and improving board member engagement.

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